Using Profiles

Profiles are a custom content type used to store information about people who are associated with your site. They are normally used to link to academic profile pages which are stored and kept up to date on other sites, but can also be used to store information which highlights their activities in the context of the site.

To see an example of Profiles in action, please see the toolkit demo site.

Profiles have a number of additional fields to complete when you add them:

The First Name and Last Name fields are required fields.

The remaining fields are displayed at the top of profile pages, and the content of the main editor is added underneath them.

Profile fields are displayed on the profile page in a highlighted box at the top of the page

Profile categories can be used to organise profiles into distinct groups on the main Profiles page. Profiles can be placed in multiple categories, and the display of each category can be controlled by editing the Profile Settings (see below).

There is a checkbox on the right side to Make this profile external – when this is checked, the Profile page will redirect to the URL you enter in the External Profile Link field. Use of this is recommended for all staff at the University of Leeds to avoid duplication of content across sites.

The Featured Image is used in profiles to display a large square picture (if the display is set to the card format) or a small round picture (at the top of the profile page and in the table format if this field is selected). This image should be at least 400px square, and if a portrait or landscape image is selected, the image will be cropped to fit so make sure the most important part of the image is centrally located.

Profile Settings

Profile Settings can be found in the Profiles submenu – these settings are mainly used to control the display of the page which is used to list profiles (the Profiles archive page).

The Profile Page Settings allow you to change the name of the page, and include  some text at the top of the main profile archive. The page title will also change the breadcrumb navigation, and if you are changing it from the default value (Profiles) it is advisable to change the URL which will be used for profiles as well (this can be done on the Settings->Permalinks page).

The Profiles Display settings allow you to customise how the archive page operates.

The first one of these settings asks whether you want to display all profiles on a single page, or display profiles by category (on separate pages).

Choosing the Display all profiles on a single page option will give you a number of options to set the order in which the profiles are displayed:

The order in which profiles can be displayed is a choice between alphabetically by surname, or the order in which profiles are when listed in the dashboard (Profile order). When you are listing all profiles on a single page, the listing can be grouped according to categories as well, but there will only be one choice for layout (card or table).

If you choose to display profiles by category, you will need to set up rules for each category you want to display. When you click on the Add Rule button, a new row appears with a dropdown list showing all available categories, and options for the display (table of card layouts) and the order (alphabetically by surname, or Profile order).

If you use a table layout in either of the above options, you can customise which fields are displayed in the table.

The full name field corresponds to the profile page title.

It is best to choose a maximum of four or five fields to display in the table view, less than this if you choose to include the Research Area field which can be quite lengthy.

Individual Profile pages can also display related profiles (by Profile Category in a series of cards underneath the main profile content. If you want to enable this , check the box to Show related profiles on the profile page.

Using Profiles as post authors

If you are using the theme for a blog, you can use profiles to display author information on posts. Traditionally, a WordPress blog will display author information which is usually linked to an author page which displays the author profile. This relies on all post authors being able to log in to the site and add content (which is not always the case with sites using this theme), and does not allow  multiple authors to be credited for a post. If you use profiles as post authors, both of these limitations are addressed.

When you select this option, you will be presented with some additional options which govern how the feature operates on the site:

Credit authors at top of posts? and Prefix for top credit on posts allow you to control how the author(s) are credited at the top of each post.

Credit authors at bottom of posts? allows you to add cards for individual authors at the bottom of posts which will link to their profile page

Post with credits at the top and bottom linked to profile page

Add list of posts to profile pages? will add a list of posts to the profile page of the author. Please note that enabling this option will result in profiles which are External not redirecting to the External URL if the profile has been assigned to any posts.

Profile page showing list of posts by author